Eliminate post-construction risk. Hand over a financially stable asset.
AI Construct captures every asset from your construction documentation and turns it into a complete, independently certified handover package — the maintenance schedule, capital works plan, manuals and depreciation schedules a building needs to be run, funded and insured properly from day one. Captured at source, automatically, before the building is even handed over.
Independently certified by MBM, Chartered Quantity Surveyors (RICS)
Certified maintenance schedules and 40-year capital works plans delivered on live residential developments
Integrated with Procore and DLP Manager
The building gets handed over. The risk gets handed on.
A developer's incentive ends at completion, yet a complex asset transfers to people who aren't equipped to run it. Owners can't maintain what they can't see, strata managers can't set levies against a capital works forecast that doesn't exist, developers stay exposed through the defects liability period, and insurers can't price the risk. Every one of those problems starts in the same place: the data needed to run the building was never handed over.
Thousands of pages of construction documentation handed over as unstructured PDFs. Assets buried in schedules. No usable maintenance, capital or compliance data.
Every asset extracted and structured automatically into foundational building data — a maintenance schedule, a funded capital plan and a certified record — so the building is ready to manage, fund and insure from day one, and the data keeps working for decades.
Structured deliverables, not more PDFs.
Maintenance schedule
Sample rows| Asset | Location | Activity | Frequency | Est. cost |
|---|---|---|---|---|
| Fire indicator panel | Fire control room | Inspection & test | Monthly | $220 |
| Lift — passenger | Core 1 | Service & test | Monthly | $480 |
| Domestic water pumps | Plant room L1 | Performance check | Quarterly | $310 |
| Roof membrane | Level 14 | Visual inspection | Annual | $650 |
| Mechanical AHU | Plant room L1 | Filter change & test | 6-monthly | $540 |
40-year capital forecast — inflation-adjusted
Annual capital works fund contributions, modelled against expected replacement timing for every major common-property asset.
Three steps to a certified handover.
Connect or send your construction documentation
Connect your Procore project or send drawings and specs — that's all we need.
AI extracts and structures every asset
Into your asset register, maintenance schedule, capital works plan and the manuals built on them.
QS-certified and delivered
Your certifying QS reviews and certifies online; the package is delivered through the portal before your AGM.
Independently certified. Defensible for the life of the building.
Every maintenance schedule and capital works plan we deliver is reviewed and certified by MBM, Chartered Quantity Surveyors (RICS), before it reaches the owners corporation. The certification confirms that the maintenance schedule supports the initial levy estimate and that the capital works plan funds the replacement of every major common-property asset over its life.
Because every line item is built from the construction drawings and specifications, each one traces back to the sheet it came from. If a question is raised at an AGM, during the defects liability period or in an insurance placement, the evidence trail is structured and auditable.
Where state legislation prescribes a statutory maintenance schedule, capital works fund plan or certification timing, the package is issued on the prescribed form and certified to meet it.
- Chartered Quantity Surveyor (RICS) certification of the maintenance schedule and the capital works plan
- Certification that the maintenance schedule supports the initial levy estimate
- Every asset and cost traceable to the source drawing or specification
- Prescribed statutory forms and certification timing met wherever they apply
Everything a building needs at handover, produced from one set of construction data.
Every deliverable below is built from the same asset register, so the schedule, the plan, the manuals and the depreciation figures agree with each other — and each one is reviewed by an independent Quantity Surveyor before it reaches the owners corporation.
Certified Maintenance Schedule
Every common-property asset with its maintenance and inspection activities, frequencies and estimated costs — the schedule the building is run on from day one. Independently certified and ready for the first AGM.
40-Year Capital Works Plan
A 40-year capital expenditure forecast for every major common-property asset — expected life, replacement timing, inflation-adjusted costs and recommended annual fund contributions — independently certified and data-linked to the maintenance schedule.
QS certification of both
Independent review and certification of the maintenance schedule and the Capital Works Plan by MBM, Chartered Quantity Surveyors (RICS). The QS Certification Statement is delivered to the owners corporation before the first AGM.
O&M Manual
The building's operations and maintenance manual: each asset's maintenance regime, its warranties, the subcontractor and supplier register and the system documentation, assembled from the handover set and linked to the asset register.
Homeowners Manual
A plain-language guide issued to every lot: what the owner maintains and what the owners corporation maintains, how the building's systems work, the warranties, and who to call.
Onboarding videos
Short walkthrough videos for owners, committees and the strata manager, covering the building's systems, the maintenance obligations and how to use the handover package.
Scope of Works maintenance pack
Ten trade-specific Preventative Maintenance Agreements scoped from the maintenance schedule, so the strata manager can go straight to market for maintenance contractors.
Depreciation schedules
Per-lot Division 40 and Division 43 depreciation schedules, in diminishing-value and prime-cost form, produced from the building's real record with QS-reviewed methodology.
Delivery is subsidised by insurance commissions developers and strata managers already carry — no new budget line.
One building record, three ways in.
Developer Portal
Upload or connect documentation, track every run, answer information requests, download deliverables and manage every scheme in one place.
Owner & strata-manager portal
The maintenance schedule, the capital works plan and the levy position online, with the manuals, videos and maintenance pack — the building's record, kept current after handover.
QS portal
The certifying Quantity Surveyor reviews, queries and certifies online, with every adjustment recorded against the register it changed.
Data in from where it lives. Data out to where the building is run.
Procore
Connect your Procore project and we read the drawings and specifications directly from it — nothing to re-upload, and every deliverable traces back to the sheet it came from.
DLP Manager
The asset register and maintenance schedule flow into DLP Manager, so the defects liability period runs on the same building record the handover package was built from.
Certified, delivered and run with the partners who carry the building after handover.
MBM
Chartered Quantity Surveyors (RICS). MBM independently reviews and certifies every maintenance schedule and capital works plan we deliver, and issues the QS Certification Statement to the owners corporation.
Visit →DLP Manager
The platform builders and developers use to run the defects liability period. The asset register and maintenance schedule flow into DLP Manager, so defects and maintenance run on the same building record the handover package was built from.
Visit →The Substrata Group
AI Construct is a member of the Substrata Group, whose companies span the building lifecycle from handover data through defect management to insurance and risk.
Visit →Built by construction, insurance and technology operators.
Chris Polin
Chris brings deep, hands-on construction experience, with a career built around warranty management, defect resolution and smooth project handovers. Seeing how poorly post-completion defects were tracked and closed out across the industry, he created DLP Manager — software that centralises defect data and drives timely warranty close-outs during the Defects Liability Period. At AI Construct, Chris focuses on reducing risk, lifting compliance and delivering clearer accountability for builders, strata managers, owners and developers.
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Mike Mulligan
Mike is an owner and founder across multiple software businesses, with over twenty years building systems that structure and automate operational data. He built AI Construct's product end to end: the AI extraction pipeline that reads construction drawings and specifications, the data platform behind every deliverable, and the portals that deliver and certify each project. As Chief Technology & Financial Officer he runs the group's finance function (accounting systems, capital structure and R&D), as well as all aspects of the innovative, AI-first technology stack.
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Luke Harvey-Palmer
Luke is a technology founder, sales leader and investor with deep experience turning emerging tech into scalable businesses. He co-founded Alive — at its peak Australia's largest app development firm — and has driven growth, capital raises and strategic partnerships across property, construction, finance and insurance, including launching blockchain and supply-chain solutions supporting NSW Government reform as CCO of tech innovation initiatives at KPMG. At AI Construct, Luke leads go-to-market and commercial strategy.
LinkedInAn Australian construction-technology company.
AI Construct is an Australian construction-technology company. We turn the raw documentation of a build — drawings, specifications and schedules — into the complete, QS-certified handover package: the asset register, maintenance schedule, capital works plan, manuals and depreciation schedules, for the people who own and run buildings after handover.
AI Construct is part of the Substrata Group, whose companies span the building lifecycle from handover data through defect management to insurance and risk.
AI Construct Co is a registered business name of Substrata AI Pty Ltd, an Australian company and a member of the Substrata Group (ABN 71 701 599 037).
Contact: sales@aiconstruct.co
Send us your project details and construction documentation. We'll scope it for your building and come back within one business day.
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